By using this website, you signify your acceptance of this policy and terms of service. If you do not agree to this policy, please do not use our website. Your continued use of the website following the posting of changes to this policy will be deemed your acceptance of those changes.
Data collected by our website
Below you can find details on what data we might collect from you depending on how you use our website and services as well as details on what we use your data for and why we need it.
We are committed to safeguarding the privacy of our website visitors and service users and all the personal data we process shall always be in line with the General Data Protection Regulation (GDPR). This document contains details on what data we collect from you if you choose to use our service, what we need this data for as well as your rights pertaining to your data. In this document "we" and "us" refers to the data controller Octolooks, while "you" refers to the data subject of whom personal data is collected.
We will never (and will not allow any third party to) use the statistical analytics tool to track or to collect any personally identifiable information of visitors to our website. The Web Analytics vendors do not associate your IP address with any other data held by them. Neither we nor the Web Analytics Vendors will link, or seek to link, an IP address with the identity of a computer user. We will not associate any data gathered from this website with any personally identifying information from any source unless you explicitly submit that information via a fill-in form on our website.
By registering the IP address assigned by your Internet service provider (ISP), date, and time of the registration are also stored in order to prevent the possible misuse of our services, and, if necessary, to make it possible to investigate committed offenses. Insofar, the storage of this data is necessary to secure the controller. This data is not passed on to third parties unless there is a statutory obligation to pass on the data.
Personal identification information
Your personal information will not be distributed to anyone for any purpose. Octolooks does not share your personal data we collect as you use this website with unrelated third parties, except under these limited circumstances:
Personal data may occasionally be transferred to third parties who act for or on behalf of Octolooks or in connection with the business of Octolooks for further processing in accordance with the purposes for which the data was originally collected or for purposes to which you have subsequently consented.
Some other limited circumstances- Octolooks may share or transfer the information in its databases, for example, to comply with a legal requirement, for the administration of justice, to protect your vital interests, to protect the security or integrity of our databases or this website, to take precautions against legal liability, or in the event of a corporate sale, merger, reorganisation, dissolution or similar event.
When you fill in a contact form or comment on a blog post, we ask for your name & email address (and possibly other details relevant to your request). This information is only used to contact you back about your specific request.
After purchase when you install the Octolooks softwares on your websites you need to enter your license key to activate your copy. During the activation process your website address (URL) is sent to and stored by us for the purpose of tracking usage of our softwares and adherence to the license terms and license website limits.
When you buy a product, we will ask for your name and email address, and we might gain some other information like your website's URL through the activation of the product's license key. All this information is stored on our secure servers and is not used at any time, unless at your specific written request.
Our website is not directed to children and we will not request personally identifiable information from anyone who we know to be under the age of 18, unless we have obtained verifiable parental consent from a parent or legal guardian. If we become aware that a user under the age of 13 has registered with our website, provided personal information, and Octolooks has not obtained prior verifiable consent from a parent or legal guardian, we will immediately remove the user's personal information from our users files without notification.
If you want to register you need to provide us with your email address. This is used to send you your account details after the registration process has been completed and may also be used to send you other transactional emails, such as notifications of available updates on your managed websites. It may also be used to send you information about new products or new features that we have made available.
The newsletter and transactional emails of Octolooks contains so-called tracking pixels. A tracking pixel is a miniature graphic embedded in such e-mails, which are sent in HTML format to enable log file recording and analysis. This allows a statistical analysis of the success or failure of online marketing campaigns. Based on the embedded tracking pixel, Octolooks may see if and when an e-mail was opened by a data subject, and which links in the e-mail were called up by data subjects. Such personal data collected in the tracking pixels contained in the newsletters are stored and analyzed by the controller in order to optimize the shipping of the newsletter, as well as to adapt the content of future newsletters even better to the interests of the data subject. These personal data will not be passed on to third parties. Data subjects are at any time entitled to revoke the respective separate declaration of consent issued by means of the double-opt-in procedure. After a revocation, these personal data will be deleted by the controller. Octolooks automatically regards a withdrawal from the receipt of the newsletter as a revocation.
Your email and any other information will only be used to contact you about updates on Octolooks and for other promotional material.
You will also need to enter your full name and full address, including street name, city, ZIP code, country you live in and if applicable your business name and your European VAT-ID. We are required to collect these details in order to determine the correct VAT rate to charge you according to European tax laws as well as to store the data for accounting purposes.
We do not collect any personal information when just browsing our website but as with most websites our server collects a series of general data, which gets stored in the server log files. Collected may be the browser types and versions used, the operating system used by the accessing system, the website from which an accessing system reaches our website (so-called referrers), the sub-websites, the date and time of access to the Internet site, an Internet protocol address (IP address) and the Internet service provider of the accessing system. This anonymously collected data is not used to draw conclusions about you but is needed to optimize the content of our website and provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack.
Besides the information you provide when you use our website, Octolooks may use anonymous information collected as you visit our website or use our services even if you do not enter any information. Generally, the anonymous information will be collected in a collective way and individual user cannot be identified by integrated information. Basically, the anonymous information will be used to help us monitor, audit and analyze our users' profiles and corresponding browsing behavior, and thus improve the content, capabilities and functionality of this website and our promotional activities. We are dedicate in better understanding our customers and markets and therefore improving our products and services.
We may collect non-personal identification information about Users whenever they interact with our website. Non-personal identification information may include the browser name, the type of computer and technical information about Users' means of connection to our website, such as the operating system and the Internet service providers utilized and other similar information.
Third party websites
The operator of the Google Analytics component is Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, United States. Further information and the applicable data protection provisions of Google can be found under https://www.google.com/intl/en/policies/privacy/ and under http://www.google.com/analytics/terms/us.html.
The operator of the Yandex Metrika component is Yandex Inc., Ulitsa Lva Tolstogo 16, Moscow, Russia 119021. Further information and the applicable data protection provisions of Yandex can be found under https://metrica.yandex.com/about/info/privacy-policy
Integrity and security of your data
In order to collect the anonymous data described in the preceding paragraph, Octolooks may use temporary "cookies" that collect the first level domain name of the user (e.g., if your e-mail address is "firstname.lastname@example.org," the cookie would just collect the "octolooks.com" portion) and the date and time you accessed this website.
Cookies by themselves cannot be used to discover the identity of the user. A cookie is a small piece of information that contains information which allows us to track your activity on the website and stored on your computer's hard drive. Cookies do not damage your computer.
You may, at any time, prevent the setting of cookies through our website by means of a corresponding setting of the Internet browser used, and may thus permanently deny the setting of cookies. Furthermore, already set cookies may be deleted at any time via an Internet browser or other software programs. This is possible in all popular Internet browsers. If you deactivate the setting of cookies in the Internet browser used, not all functions of our website may be entirely usable.
Cookies help us enhance your user experience of our website by helping us monitor which pages of our website you find useful and which you do not. In addition, cookies allow us to optimize and serve the content based on your past visits to our website.
Cookies do not ever give us the access to your computer or any data about you, other than the information you want to share with us.
Most web browsers automatically accept cookies by default, but you can modify your browser settings at any time to decline cookies. However, this may generally decrease your user experience and prevent you from taking full advantage of our website.
Octolooks may collect and use Users personal information for the following purposes recruiting purposes to send Users information they agreed to receive about topics we think will be of interest to them.
Users may find advertising or other content on our website that link to the websites and services of our partners, suppliers, advertisers, sponsors, licensors and other third parties. We do not control the content or links that appear on these websites and are not responsible for the practices employed by websites linked to or from our website. In addition, these websites or services, including their content and links, may be constantly changing. These websites and services may have their own privacy policies and customer service policies. Browsing and interaction on any other website, including websites which have a link to our website, is subject to that website's own terms and policies.
This website contains (affiliate) links to other websites. octolooks.com and its authors are not responsible for the privacy practices or the content of such websites.
Octolooks strives to maintain the reliability, accuracy, completeness and currency of personal data in our databases and to protect the privacy and security of our databases. We take appropriate security measures to protect against unauthorized access to or unauthorized alteration, disclosure or destruction of data. These include internal reviews of our data collection, storage and processing practices and security measures, as well as physical security measures to guard against unauthorized access to systems where we store personal data. In addition, we keep your data only for as long as reasonably necessary for the purposes for which it was collected or to comply with any applicable legal or ethical reporting or document retention requirements. Our servers and our databases are protected by industry standard security technology, such as industry standard firewalls and password protection.
This website has security measures in place to protect the loss, misuse, and alteration of the information under our control.
If you are visiting this website from a country other than the country in which our server is located (currently in the US), the various communications will necessarily result in the transfer of information across international boundaries. By visiting this website and communicating electronically with us, you consent to these transfers.
Sensitive and private data exchange between the website and its Users happens over an SSL secured communication channel and is encrypted and protected with digital signatures.
To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
Octolooks keeps improving and adding new functionality and features to this website and its existing products, services and programs. Accordingly, Octolooks will post any updates on our website to notify you of the new changes. When you use the website, you should always check the effective date of this Policy (which appears at the bottom) and review any updates since the last version.
In most cases the legal basis for processing operations is that we have obtained consent from you for a specific processing purpose according to Art. 6(1) lit. a GDPR. If the processing of personal data is necessary for the performance of a contract to which you are a party, such as providing our services, the processing is based on Article 6(1) lit. b GDPR. The same applies to such operations which are necessary for carrying out pre-contractual measures, for example in the case of inquiries concerning our services. If we subject to a legal obligation by which processing of personal data is required, such as for the fulfillment of tax obligations, the processing is based on Art. 6(1) lit. c GDPR.
If you have any questions about this privacy statement, the practices of this website, or your dealings with this website, you can contact us from https://octolooks.com/contact/.
November 15, 2018